Data Retention
AdaTrack manages your historical data through an automated Data Retention Policy. This ensures your dashboard remains fast and your storage costs stay within your subscription limits.
What is Data Retention?
Data Retention defines the maximum amount of time AdaTrack stores your historical telemetry, alerts, and activity logs. Once a piece of data becomes older than your tier's retention period, it is automatically and permanently purged from the system.
Retention Periods by Tier
Free
90 Days
Ideal for testing and short-term monitoring.
Flexible
180 Days
Balanced retention for growing operations.
Pro
365 Days
Full year of history for trend analysis and compliance.
Enterprise
Custom
Negotiated retention (e.g., 2+ years) to meet specific regulatory needs.
Affected Data Types
The retention policy applies to the following historical data:
Telemetry Data: Individual sensor readings (temperature, GPS, etc.) stored in the time-series database.
Alert Events: The history of triggered geofence breaches and telemetry alerts.
Workflow Executions: The logs of your automated flow runs.
Report History: Generated PDF and Excel report files.
The Retention Worker
AdaTrack runs an automated Retention Worker every day during off-peak hours (typically 02:00 UTC). This worker:
Calculates the "Cutoff Date" based on your subscription tier.
Identifies data older than the cutoff.
Performs batch deletions to free up system resources.
Important Considerations
Permanent Deletion: Once data is purged by the retention worker, it cannot be recovered. We recommend using the Reporting Module to generate and download monthly summaries of critical data before it expires.
Usage Records are Persistent: While the details of an event (like a specific telemetry packet) are purged, your Usage Totals (the count used for billing) are stored in the persistent Usage Ledger and are not subject to data retention.
Self-Hosted Retention: If you are Self-Hosting AdaTrack, you have full control over your retention policies. You can configure the retention period to be infinite if your hardware supports the storage growth.
How to Extend your Retention
If you need to keep your data for a longer period:
Upgrade your Tier: Moving from Free to Pro doubles your retention period.
Download Reports: Regularly generate and archive PDF/Excel reports for long-term storage outside of AdaTrack.
S3 Export (Enterprise): Enterprise users can configure automated daily exports of their raw telemetry to their own AWS S3 buckets.
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